Notary Public


Monday, June 16, 2014

Proper Notary Journal Techniques- Union County

Proper Notary Journal Techniques

States’ laws vary widely on requirements regarding notary journals. The information that one state says must be captured in a journal may be considered unlawful in another state. As is our standard practice, the American Association of Notaries (AAN) wishes to impress upon readers that they must be mindful that laws vary from state to state. Also, please note that some states use the phrase “record book” to describe the volume in which notarial acts are recorded and other states use the word “journal.” The term “journal” will be used to represent them both in this article.
As readers are aware, many states do not require their notaries to keep journals. However, the majority of notary public administrators in states that do not require journals suggest that notaries keep accurate records of their notarial acts. This article will be valuable to both notaries in states that require journals and notaries in states that do not require them.
Journal Ownership
Only one notary may use a single journal. Notaries must not share a journal. A notary’s journal is the property and responsibility of the notary who uses it. Even if a notary’s employer purchases a journal for him or her, the journal must remain in the notary employee’s possession and under his or her protection. This is true even if the employer/employee relationship is terminated. Employers should follow the notary’s state laws in order to request a copy of the journal contents for business record purposes.
The best notary journals are well-bound books or booklets that are constructed so that the pages cannot be tampered with. The pages should be bound with glue, sewn, or securely stapled together at the spine. The pages should be numbered. Spiral or loose leaf notebooks are not as desirable as books that are bound because they can be altered and new pages substituted for original ones.
Notaries should write their names, addresses, email addresses, and phone numbers in the inside covers of their journals. Some notaries include a note that says that a reward will be provided if the journal is lost and returned to the notary, but that is a personal decision, not a requirement.
It is helpful to note in the front cover of the journal how the journal should be handled in the event of the notary’s death. Some states require that a notary’s journal be returned to the commissioning office. Others require that the journal be tendered with the county clerk of the notary’s residence.
Notaries may want to glue a pocket folder into back of the journal to hold a copy of his or her state’s allowable fees, his or her commission, and/or a printed copy of his or her notarial handbook. Notaries may have other sheets of information that are useful during notarizations and those items can also be stored in the pocket folder of the journal.
When a notary retires a journal to begin a new one, he or she should label the retired journal with the dates of the first notarization and the last notarization. Archived and active notary journals must be locked into a secure area when outside of the physical presence of their owners.
Start the Process with your Journal
When a signer appears before you, pull out your journal. Cover any previous journal entries with a file folder or piece of paper. Some notaries use an open file folder to hide previous entries. Others tape the short edges of two letter-sized pieces of paper together and lay them across the previous entries on current page(s) of the journal. When the notarization is complete, tuck the folder or paper inside of your journal for use with the next client.
The task of completing the journal is often listed as the last step of proper notarization; however, the act of capturing information for the journal actually begins immediately. Since you must identify the signer and record information about the signer’s ID first before moving forward, you can begin capturing journal requirements at that time, as well.
While some may argue that the transaction has not taken place until the document is signed and notarized, the AAN maintains that notaries public can be trusted to strike the information and make note if the notarization is not completed and why the transaction was halted.
By filling out the journal early, the notary has an opportunity to see the signer’s signature on his or her ID documents. If the notary wishes to ask for a signature in the journal before the document is signed, the journal signature can be compared with the ID document. Finally, the signature on the document can be compared with the two previous signatures and that gives a level of assurance that the person in the ID document is the same person who signed the document.
Writing in Journals and Making Corrections
Notaries must use ink when writing in a journal. If a notary makes an error, he or she draws a line through the error and makes a correction. He or she should then initial the correction. Never use correction tape or fluid in a journal.
Why keep a notary journal?
If not required to keep a journal, why should a notary go to the time and expense to maintain one voluntarily? A notary journal is a record of acts performed by a notary public, who is a commissioned public servant. If an act is called into question, a properly maintained notary journal will assist in determining critical facts about the act in question.
Government clerks must keep records of their acts; all members and levels of the judiciary must keep records of their acts. Notary acts are critical to the public and to the legal system. It stands to reason that the public deserves for its notaries to keep an archive of their acts. A notarial journal assists the public with documentation of important transactions in the same way that public property records and court clerk files contain transactional evidence and historical facts that businesses and individuals rely upon in order to conduct business.
A properly maintained notary journal provides its owner a factual account of his or her acts. Therefore, a journal supports its owner, as well as the public. It is a business record that assists in verifying that the notary properly conducted his or her business if a notarial act is called into question.
More than One Active Journal
Some states are clear that a notary may only keep one active journal at a time. Others do not specify that only one journal may be active. Therefore, notaries must consider their states’ laws before deciding to use more than one journal at a time.
Walking a Fine Line: Protect NPPI
States that require notaries to keep journals usually describe the information that must be captured for each transaction. If notaries do not have guidance on this matter, a good rule of thumb is to record enough information in a journal to develop evidence of a transaction in a way that does not make the non-public private information (NPPI) of signers readily available to the public. Protection of the NPPI of signers is a critical duty of notaries.
The AAN believes that the following statement should apply to all notaries who have no guidance regarding collection of information. This statement comes from page 10 of Montana’s Notary Handbook -- it follows a listing of required points of information that a Montana notary must collect regarding notarial acts:
You may include other information regarding the specific circumstances or other non-private information relevant to the identification of the party or to the situation.”
Many state laws are silent on whether notary journals are considered to be a part of the public record and accessible by the general public upon request.
Texas and California, two states with large populations of notaries, are clear on this point of law. For the sake of example we refer to Texas and California to show how one state makes the information very private and the other state says it is public record, yet both of them protect the information by using different methods.
California’s laws require that notaries enter NPPI in their journals. By NPPI, we mean the numbers on driver licenses and passports. However, of note is that California’s laws are clear in the state’s notary laws that a notary’s journal is the property of the notary and that only single line items may be copied for a member of the public IF certain criteria are met by the requester who seeks the information. Failing that, a California notary journal may be copied if the notary is served with a subpoena duces tecum. Alternately, a journal may be confiscated by a member of law enforcement if the law enforcement agent has clear probable cause. Therefore, California laws protect notary journal contents by placing strict requirements on confiscation and legal distribution of the contents of a journal.
On the other hand, Texas laws say that the journal is a matter of public record and members of the public may request copies of the same by paying an appropriate fee. Texas strictly forbids collection of NPPI and thumbprints in journals. Texas protects signers’ information by not allowing NPPI to be captured.
Notable variances in notary journal laws
Again, we rely on California and Texas as contrasting examples. California notary laws require notaries to capture thumbprints during certain notarial acts. By comparison, Texas privacy laws and the Texas Secretary of State indicate that notaries may not capture thumbprints in notarial journals because thumbprints are biometric identifiers. Furthermore, Texas notaries may not capture the numbers from driver licenses or passports, but California requires that notaries capture that information. This is another example of why notaries MUST know and adhere to their states’ laws.
17 Points that Identify Notarial Acts
We have identified 17 critical points that tie the notarial act described in the journal to the signer as well as to the notary that recorded the information.
Notaries in states without journal laws may wish to build their journal-keeping techniques on these suggestions. Notaries in states that require journals may benefit by adding some of these critical pieces of information about notarial acts, as long as the information is not forbidden for collection by their states’ laws.
1 – Date of notarization. All notaries should capture this information in their journals. One of the most important facts about the signing of a document is the date on which it was signed. This information appears in the notary certificate. A notary may also wish to document in the journal the time of the notarization. Some states may require both the date and time to be recorded in the journal.
2 – Document date. All notaries should capture this information in their journals. A document may bear a date on which it becomes effective or it may simply have a date stated at the top or bottom of the document. That date is the document date. The document date does not have to be the same date as the date of notarization. It can be a date in the past or a date in the future. Documents may become effective at a date later than the date of notarization; documents may be dated on the date they were drafted for signature or they may be dated for a date in the past for another reason. Some notaries may be required by their state laws to note the time of the notarization, as well.
3 - Title (or type) of the document. All notaries should capture this information in their journals. For example, the entry would state “Affidavit,” “Deed,” “Power of Attorney,” “Automobile Title,” “Contract,” “Last Will and Testament,” or other document title or type.
4 - Parties. This is a time consuming task, but the information is helpful to conclusively identify a document. For instance, parties listed in a deed would be the person giving the property to another (grantee) and the person receiving the property from another (grantor). Parties identified on a mortgage instrument would be the party receiving a loan and the entity providing the loan. These are called the mortgagee and mortgagor. Parties on a power of attorney would be the grantor who is giving power of attorney to the grantee (attorney-in-fact). Texas notaries are required to identify the information regarding grantors, makers, signers, and original grantees relating to documents. The following example illustrates why this entry is important. A notary may enter “deed” in the journal and the name of the signer. However, if a person (signer or otherwise) intends to commit fraud, he or she could remove the notarial certificate from the deed noted in the journal and put it on another document. If the notary notes the grantee (person receiving the property) as well as the grantor (signer/giving the property), those notes create a closer tie to the actual document.
5 – Property involved. If property is involved as a material part of the transaction, a notary would cite information that identifies the property. This would be in the case of a deed, mortgage, lease agreement, or other document bearing a property description or address. Texas notaries are required to collect information about property that is the subject of a conveyance document such as a deed or mortgage instrument. The reason for this is similar to the example above involving parties. A notary may enter “deed” in the journal and the name of the signer. However, if a person intends to commit fraud, he or she could remove the notarial certificate from the deed noted in the journal and put it on another document. Noting in the journal the actual property described in the deed provides a better tie to the actual document that the notary notarized.
6 - Number of pages in document. For example, the entry would state that the document has 45 pages. Notaries who choose to use this information must be careful to be absolutely accurate.
7 – Type of notarization performed. All notaries should capture this information in their journals. For example, the notary would record “Jurat,” “Acknowledgment,” “Oath,” “Certified Copy / Name of Document,” or “Oath Administered.”
8 – Verbal ceremony performed. To note and affirm that a verbal ceremony was performed is an excellent tool because some who try to back out of transactions have tried to say that a presiding notary did not administer the verbal ceremony. The notary confirms in the journal that an oath or affirmation was administered, or that an acknowledgment was taken, or, in the case of a certified copy, the notary confirms that the bearer of the document that is copied makes a statement about the genuine nature of the document.
9 - Venue of the notarization. This is another great tool to prove that acts are valid. The presiding notary would list the city, county, and state where the notarization was performed. If an act is called into question, this information can be very helpful if a notarization is called into question to show that both the notary and the signer were in the same location at the same time.
10 – Fee. All notaries should list this information in their journals. If a fee for notarization was charged, the fee should be listed. Also, note if no fee was charged.
11 – Identity of the signer. This may include the document signer’s name, the signer's address, and his or her telephone number. List the name on all ID documents used during the notarization. Make a note if the signer signs with a slightly different name.
12 – Signature of signer. All notaries should request that signers sign their journals as proof of his or her appearance before the notary at the time of notarization.
13 – ID method. All notaries should note this information. This is the method by which the document signer was identified. The notary would list that he or she personally knows the signer, that the signer was identified by the personal knowledge of one or more credible witnesses, or by presentation of one or more documents of identification.
14 - ID documentation. If the signer's identity is established by documents of identification or credible witnesses, note the document types and their expiration dates or the names, addresses, and telephone numbers of the witnesses. (Do not list numbers from the ID documents unless state laws require them.)
15 – Thumbprint. Do not take thumbprints unless (1) state laws require them or (2) the notary public administrator in the notary’s state has agreed with this practice. Texas does not allow notaries public to record thumbprints in notary journals.
16 – Observations about special circumstances. A notary may include information about special circumstances that arose. For instance, information about others present at the time of notarization may be recorded. A notary may document things like (1) the reason(s) for declining a notarization, (2) that a signer required special assistance due to a disability, or (3) that a person’s ability to understand his or her actions seemed questionable and why or why not the notarization was performed.
17 – Other fees/entity paying fees. If a notary performs a mobile notary assignment, the notary may choose to write in a breakdown of the fees and the entity that hired the notary and will be paying the fee.

Wednesday, April 30, 2014

Notary Commission Indian Trail NC

The Notary Commission Belongs to the Notary 
Indian Trail, NC

Becoming a notary public is a noteworthy undertaking; there are many reasons why a person may apply for a notary commission. Some apply for a notary commission to broaden their professional credentials and skills for employment. Others become notaries at the request of an employer or as a service to their business clients. Law firms, shipping centers, banks, and post offices are a few of the many types of businesses that have notaries on staff.
When an employer asks an employee to become a notary, the employer may decide to pay for the employee's notary education (if required), notary seal, supplies, and notarial record book.

Regardless of who pays for the notary commission- the notary, or the employer-the notary commission, seal, and notarial records belong solely to the notary, even if the employer paid for them.

If an employee leaves his or her position of employment, does the employer retain the notary's commission, record book, or notary seal? Does an employer have the right to request that the notary employee resign his or her notary commission? "No." is the answer to both of these questions.

An employer may be under the impression that an illegal notarization performed in the future by a departing notary employee will cause liability for him or her (or the company) since the employer paid for the notary bond and commission. Therefore, employers may erroneously request that notaries resign their notary commissions; employers may also attempt to keep notary seals and records.

However, a notary must insist that he or she remain in possession of his or her notary commission, notary seal, and notary record book. If an employer refuses to give possession of a notary's commission, records, or seal to the notary owner, the notary may be able to resolve the problem by
  • sending a letter via certified mail to the employer outlining that a notary's commission, seal, and records are the sole property of the notary public to whom they were assigned;
  • providing his or her former employer with a copy of this article;
  • including the contact information for the state notary public administrator's office with a suggestion that the employer contact the office to verify to whom the notary's seal, records, and commission belong; and
  • ending a copy of the letter via certified mail to the notary public administrator's office.
Once the notary public administrator's office has been notified that an employer kept the notarial possessions of the notary, a notary should be able to replace them and continue serving as a notary public.

Notary laws vary from state to state; notaries should inquire about their states' official procedures if they find themselves leaving jobs without being allowed to take and retain possession of their notarial records, seals, or commissioning documents.

Thursday, April 24, 2014

Quick Government Notary Advice Waxhaw NC

Notarizing Handwritten Documents- Waxhaw, NC

Perhaps a father needs to have a statement notarized that authorizes his child to go on a trip with a friend's family. He might decide to handwrite it. The same could be true for a building tenant who needs to provide a letter to a housing authority verifying household income. Or, perhaps a separated couple facing an income tax issue may need to quickly submit a notarized declaration that they have lived apart for several months.

Handwritten documents can be created on the fly. They can be notarized if they are complete and attached to proper notarial certificates.

Below are the steps to follow when notarizing a handwritten document. 

  1. Check the document for completeness. In other words, check the document for blank lines or missing information; have the signer fill in blank spaces or enter "N/A."
  2. If the handwritten document includes a notarial certificate, ensure that the notarial certificate complies with your state's notary laws. (Handwritten certificates are perfectly legal and acceptable as long as they include the correct language.)
  3. Review the venue. If necessary, make corrections to the venue; simply draw a line through the incorrect words, initial it, and print the correct venue information. Do not use correction tape or apply a product like White-Out to any part of a notarial certificate.
  4. If no notarial certificate has been included, provide the signer with samples of your state's acceptable jurat and acknowledgment certificates; allow them to make a selection. Never choose for the signer.
  5. Properly identify the signer. Refer to your state's notary laws for acceptable forms of identification.
  6. Record the required information in your record book. You may want to include a comment that the document was handwritten. You could also add a note that the signer presented the document without a certificate and that he or she selected one.
  7. Ask the signer to sign the document if it is not already signed. (If the notary certificate is a jurat, the document must be signed in the notary's presence. If the document is attached to an acknowledgment, the signer may sign the document before meeting with the notary.)
    Perform the appropriate verbal ceremony.
  8. Complete the notarial certificate with the date of the act; add your seal.   
                      Notarizing Handwritten Documents- Waxhaw, NC

For more help call Quick Notary Public at 704-290-8807

Thursday, April 3, 2014

Union County Notary Monroe, NC

Notarizing Last Wills and Testaments 

Wills are highly sensitive probate documents that determine how a person's assets will be distributed after his or her death. The person making the will is called a "testator" if male and a "testatrix" if female.

Some states advise novice notaries against notarizing wills unless those notaries are knowledgeable about the practice. Many notaries who encounter wills do so within the capacity of their occupation, for instance as a legal assistant or an employee of a law firm that handles wills and other estate-planning documents. Such wills are drafted by attorneys with specific instructions and pre-printed notarial certificates for the notary to complete.

Problems can arise when a client presents a notary with a self-prepared will and the client depends on the notary to determine the appropriate notarial certificate. In such cases, a savvy notary should decline to perform the notarial act and advise the person to contact an attorney for advice. You might also suggest that investing in a good attorney will prevent problems down the road with contested wills or wills thrown out in probate court due to sloppy execution procedures.

Laws regarding the proper execution of wills vary greatly from state to state. In states such as New York and North Carolina, a will does not have to be notarized to be accepted for probate in the courts. However, attorneys in those states recommend drafting "self-proving wills" to speed up the probate. A "self-proving will" is one in which the testator and the disinterested witnesses swear, in an affidavit in front of a notary, that the testator is fully aware of what is being signed and that the disinterested witnesses witnessed the testator sign the will. In these states, the court will accept "self-proving wills" without contacting the witnesses who witnessed the testator sign the will. In the absence of a self-proving will, it will be necessary to track down the original witnesses to "prove" he or she witnessed the signing of the will, which can be difficult and time consuming for the heirs.

In California, a will only needs the signatures of two disinterested witnesses who witness the testator sign the will and does not need to be notarized in order to be valid.
In some states, such as Texas, a holographic will (written entirely in the testator's own handwriting) is considered valid. It would be prudent, therefore, for the notary in those states to make it a practice to refuse to notarize hand-written wills and to refer clients with those requests to an attorney.

In conclusion, notaries should exercise caution when notarizing wills. Because of a lack of understanding and diligence, an improperly drafted will that is notarized can be declared null. If you are not comfortable with notarizing a will, you should not proceed. If you have questions, politely ask the client for the name, address, and phone number of the lawyer who drafted the will.

One last note: always follow the steps for proper notarization when performing notarial acts by requesting the physical presence of the signer, properly identifying the signer, and ensuring that the signer is competent and fully understands what is being signed.

Monday, December 2, 2013

Local Notary Public- Monroe NC

Local Notary Public- Monroe NC

Most notarizations a notary will perform involve signers who are competent, understand the content in the document, and have the ability to sign freely and willingly. In rare situations you may receive a request to perform a notarization from a client who is blind or illiterate. How will you proceed? Will you refuse to perform the notarization simply because the signer is unable to read? Is it enough to ask those signers for proper identification and acknowledge they understand the contents of the document and proceed with the notarial act? What protections will you offer vulnerable signers to ensure a smooth and honest transaction?

When notarizing for the blind or illiterate, the steps to proper notarization should always be followed as in any normal notarization. However, due to the heightened potential for fraud, a notary must maintain caution in ensuring they are notarizing the document the signer is intended to sign and that the signer fully understands what is being signed. When presented with such a situation, follow the steps below:

  1.  Ask the signer if they are aware of what they are signing and the purpose of the document. 
  2.  Read the entire document to the signer. This may take some time, but this is important in ensuring the signer is signing the document they are intending to sign. However, to avoid unauthorized practice of law, non-attorney notaries should avoid explaining anything in the document if asked by the signer. 
  3.  If the signer is unable to understand all or any of the document's contents you are reading, then you should refuse to notarize. Detail the refusal in your record book. 
  4.  If family members are coercing the person into signing, ask family members to step out of the room until you complete the notarial act. Refuse to proceed if they refuse to step out.
  5. After the above steps are completed, proceed with performing the steps to a proper notarization, such as identifying the signer, and reading the notarial certificate to identify the type of notarial act you will be performing. 
  6.  Direct the signer's hand to the signature block to sign. If the person is unable to sign, a signature by Mark "X" will suffice. Ensure you follow your state notary law requirements regarding Signatures by Mark. 
  7.  Do not allow the signer to use a signature stamp to sign the document. This may invalidate the notarization in states that do not allow signature stamps. Most states require the notary to witness the signer signing the document. (Note: Oregon allows the use of a signature stamp by the disabled or the illiterate). Check your state laws to determine if this is permitted. 
  8.  Follow the same steps above to have the signer sign your notary record book.

As a notary, you are required to exercise a high degree of reasonable care and due diligence when performing your notarial duties. Reasonable care is defined as the standard of care which an ordinary, reasonable and prudent notary public would exercise to ensure a flawless notarization under the same or similar circumstances.

Thursday, November 14, 2013

Monroe NC Notary Creed

As a Notary, I pledge to uphold this Creed of Integrity with every official act I perform. I pledge to constantly and without waiver maintain a professional demeanor and act responsibly and honorably by upholding the following ethical principles: 

  • I will empower myself with professional Notary training, continuous education, and the expertise of this Company.
  • I will constantly strive to bring honor and respect to the office of Notary Public and to the public’s concept of this office.
  • I will diligently follow Notary law, practices, and procedures, following established protocol proven to protect myself and the public I serve.
  • I will prove the identity and require the personal appearance before me, at the time the notarization takes place, of every signer requesting a Notary act.
  • I will verbally administer an oath or take a spoken acknowledgement for each Notary act performed.
  • I will protect the client’s confidentiality and privacy at all times, unless mandated by law or in a matter of any threat to national security.
  • I will conscientiously maintain a current and complete journal of all Notary transactions.
  • I will never abuse my official capacity for any personal gain or at any request, and will never perform any notarial act when I am personally involved in the transaction.
  • I will take measures to determine that the signer before me understands the transaction taking place, and if the signer does not understand, I will decline to notarize until comprehension is attained through an attorney or trusted source other than myself.
  • I will carefully maintain security of my Notary seal and journal, and never allow their use by another person.
  • I will be completely professional and above reproach in all matters both private and public, embracing high ethical standards at all times, and pledge to never bring disgrace to the honorable Office of Notary Public.

Thursday, October 31, 2013

Union County Monroe NC Stamps

Union County NC 
Pre-Inked Notary Stamps vs. Self-Inking Notary Stamps 

The official seal of a notary on a legal document is a recognized mark that the notary is an officer of the state qualified to provide the services being rendered and that the authenticity of the signature on a legal document is being verified. It is important when making an impression of your notary stamp to ensure that all the required information will clearly print on the document that you notarize. Missing or unclear elements of the stamp may jeopardize acceptance of the document you notarize, making it questionable and probably invalid.

In years gone by, notaries only had a choice of wooden, rubber stamps with a separate ink pad. The notary commission information was engraved on a rubber strip applied with adhesive onto the wooden stamp. The notary would first press the stamp onto the ink pad and then apply the stamp to the document to be notarized. (Rubber stamps and ink pads are still available today, though rarely used.) As technology advanced in the early 70's, the self-inking stamp was introduced and became the dominant tool used by notaries all over the United States and the world. Late in the 1990's, the pre-inked stamp was introduced and became equally as popular as the self-inking notary stamp in Monroe NC.

So, what is the difference between the self-inking notary stamp and the pre-inked notary stamp if both serve the same purpose? Which one is the better choice? Which one is more popular and more durable? A study conducted by the American Association of Notaries shows that both stamps are durable, are equally popular, and serve the same purpose. It is up to the notary to decide which type of stamp he prefers. Here is a brief comparison between the two:

The pre-inked notary stamp is generally the more expensive stamp. It uses a flash light system to transfer the required written information from the laser printer to foam that will be inserted on the bottom of the stamp and then inked with an oil-based ink. Since it uses an oil-based ink, it lasts longer and can make up to 50,000 impressions. Once ordered, it can be manufactured in minutes and then shipped promptly to customers who need a stamp immediately. Since the ink is kept in a reservoir, the manufacturer can make the stamps in various designs, such as pocket notary stamps, or pen-shaped notary stamps. The only drawback to using pre-inked notary stamps is that some oil-based ink is slow to dry and might smear and run over text on the back of the document. The American Association of Notaries uses fast-drying oil-based ink that will not smear or pool behind the stamp. When the stamp is applied to a surface, the ink flows through the stamp from behind and creates a clear impression on the notarized documents. A second or two must pass before ink can flow through the pre-inked stamp surface, and the stamp may require a slight "break" after several documents have been stamped in succession in Union County.

The construction of the self-inking stamp is different: it uses a built-in ink pad to re-ink itself after each application. The ink pad is up in the casing of the stamp so that when pressure is applied the die plate hits the ink pad and flips to make the engraved impression on the document. Self-inking stamps have the advantage of being easily re-filled, and they use environmentally friendly water-based ink that does not smear. The built-in ink pad can be re-inked and is easily replaced. It is always wise to keep a bottle of ink handy in case you need to re-ink your stamp. The time required to manufacture a self-inking stamp varies depending on what type of equipment the manufacturer is using. Stamp manufacturers who use a laser engraver can manufacture a stamp within minutes. Many manufacturers are still using the old system (which still produces a stamp as good as one produced by laser engraving): a negative is created from a laser printout, then liquid rubber is poured on top of the negative and developed under ultraviolet light until it hardens. Oil-based ink cannot be used on a self-inking stamp because it will cause damage to the rubber piece.

Each type of stamp will serve any notary well. It behooves each notary to experiment by purchasing each type of stamp to see which one will best suit his needs for ease of use and durability based on his own notarizing and work patterns. We always recommend that you purchase your notary stamps from a reputable notary stamp manufacturer that will stand behind its products and be there in the future if you ever need to replace your stamp.