13 Notarial Errors Your Notary must Avoid here in Union County North Carolina.
13 Notarial Errors Your Notary must Avoid here in Union County North Carolina.
Your notarial certificate will be scrutinized when a document that you
notarized is presented to your state’s authentications office with a request for
authentication of your signature. The state’s authentications office will examine
your work to assure that you performed the notarial act properly.
The presiding notary will almost certainly be reprimanded if the document
does not qualify for an apostille due to a notary error. The following notarial errors
will disqualify a document for authentication:
1. The notary did not sign the certificate.
2. The notary’s seal (if required by the notary’s state) is missing from the
certificate.
3. The notary’s signature is not the same as the signature on file.
4. The certificate is missing and the notary simply stamped and signed the
document without including the proper notarial certificate language.
5. The certificate language does not comply with the notary’s state laws.
6. The certificate is not completed properly in any manner.
7. A completed notary certificate is attached to a document that has not
been signed.
8. The document is not signed by the signer and an unsigned certificate is
attached that bears a notarial seal.
9. The information on the notary’s seal does not match the information
on file.
10. The seal, if required, is incomplete, illegible, or is not the right color or
type of seal in accordance with the notary’s state laws.
11. The notary’s certificate bears a date that shows evidence that the signer
signed the document after the notary executed the notarial certificate.
12. The notary’s seal shows that his or her commission as represented by
the date(s) on his or her notarial seal was expired when the seal was
used.
13. The notary’s seal shows that his or her term as represented by the
date(s) on the notarial seal had not begun when the document was
notarized.
It is vitally important to understand the steps to proper notarization and how
to avoid the errors listed above. This list is not all-inclusive. It does not account
for deliberate acts of fraud and there may be other errors that can cause a state’s
authentication’s office to reject a notarial act. Be informed, deliberate, and
thorough!
Your notarial certificate will be scrutinized when a document that you
notarized is presented to your state’s authentications office with a request for
authentication of your signature. The state’s authentications office will examine
your work to assure that you performed the notarial act properly.
The presiding notary will almost certainly be reprimanded if the document
does not qualify for an apostille due to a notary error. The following notarial errors
will disqualify a document for authentication:
1. The notary did not sign the certificate.
2. The notary’s seal (if required by the notary’s state) is missing from the
certificate.
3. The notary’s signature is not the same as the signature on file.
4. The certificate is missing and the notary simply stamped and signed the
document without including the proper notarial certificate language.
5. The certificate language does not comply with the notary’s state laws.
6. The certificate is not completed properly in any manner.
7. A completed notary certificate is attached to a document that has not
been signed.
8. The document is not signed by the signer and an unsigned certificate is
attached that bears a notarial seal.
9. The information on the notary’s seal does not match the information
on file.
10. The seal, if required, is incomplete, illegible, or is not the right color or
type of seal in accordance with the notary’s state laws.
11. The notary’s certificate bears a date that shows evidence that the signer
signed the document after the notary executed the notarial certificate.
12. The notary’s seal shows that his or her commission as represented by
the date(s) on his or her notarial seal was expired when the seal was
used.
13. The notary’s seal shows that his or her term as represented by the
date(s) on the notarial seal had not begun when the document was
notarized.
It is vitally important to understand the steps to proper notarization and how
to avoid the errors listed above. This list is not all-inclusive. It does not account
for deliberate acts of fraud and there may be other errors that can cause a state’s
authentication’s office to reject a notarial act. Be informed, deliberate, and
thorough!